Self Study Report

2.1.1 Average percentage of students from other States and Countries during the last five years

• Certified list of Students from other States and other Countries

2019 - 20  2018 - 19  2017-18

2.1.4 Increase in the enrolment at DDE

• Number of learners enrolled for each Programme, year wise for last five years at DDE
• List of learners enrolled for each Programme, year-wise for last five years at DDE

2021-22  2020-21  2019-20  2018-19  2017-18

• Annual Reports of VGU Faculty of Distance Education

2021-22  2020-21  2019-20  2018-19  2017-18

2.2.2 Student - Full time teacher ratio (current year data)

• Certified list of full time teachers
• Certified list of programme wise number of students

2.2.4 DDE reaching out to employed persons

• Student Registration Data of Employed Learners enrolled Programme and year wise at DDE

2021-22  2020-21  2019-20  2018-19  2017-18

• Programme and year wise number of employed learners at DDE

2.2.5 Learners from Special Target Group at DDE

• Certified Student registration data on number of learners enrolled from special target group, programme wise and year wise at DDE

2021-22  2020-21  2019-20  2018-19  2017-18

• Number of learners from special target group enrolled programme and year wise

2021-22  2020-21  2019-20  2018-19  2017-18

• Copies of Disability certificates
• Copies of Certificates of Sportspersons

2.3.2 Percentage of teachers using ICT for effective teaching with Learning Management Systems (LMS), E-learning resources etc. (current year data)

• List of teachers using ICT
• ICT tools and E-resources techniques used with links
• LMS server logbook
• LMS website/ Academic management system
• Hyperlinked video

2.3.3 Ratio of students to mentor for academic and stress related issues (current year data)

• Year wise list of number of students, full time teachers and mentor/mentee ratio
• Sample Circulars pertaining to the details of School wise mentors and their allotted mentees

School of Allied Medical Sciences  School of chemical Engineering and Phyical Science  School of Mechanical Engineering  School of Education

• Sample issues raised and resolved in the mentor system
• Screenshots of the interface used by Mentor for recording periodical interactions with his/her mentees

2.3.4 Development of Self-Learning Material (SLM) at DDE

• Policy for Development and Review of Self Learning Material (SLM)
• Development of Self Learning Material (SLM) at DDE

2.3.5 Availability of digitized SLMs at DDE for the learners

• Digital repository of SLMs at DDE
• Minutes of BOS meeting specifying the introduction of the digitized SLMs for the learners
• LMS/ e-content app/ e-SLMs reflecting digitization of SLMs

2.3.6 Mechanism to provide academic counselling support at DDE

• Schedules of different counselling activities
• Details about Academic counselling support at DDE

2.4.1 Average percentage of full-time teachers against sanctioned posts during the last five years

• List of Faculty along with their departmental affiliation

2.4.2 Average percentage of full-time teachers with Ph.D. during the last five years

• List of Full-time Teachers with Ph.D

2021-22  2020-21  2019-20  2018-19  2017-18

2.4.6 Full-time teachers and other academics in position at DDE

• Certified List of Full-time Teachers and Other Academic Staff in position at DDE

2021-22  2020-21  2019-20  2018-19  2017-18

2.4.7 Teaching Experience of Academic Counsellors at DDE

• Qualification and Total Teaching Experience of Academic Counsellors ar DDE

2.5.1 Average number of days from the date of last semester-end/ year- end examination till the declaration of results during the last five years

• Annual Report from Controller of Examination

2021-22  2020-21  2019-20  2018-19  2017-18

• Number of days taken for result declaration

2021-22  2020-21  2019-20  2018-19  2017-18

• Examination Result Notifications

2021-22  2020-21  2019-20  2018-19  2017-18

• Academic Calendars for Full-Time Programmes

2021-22  2020-21  2019-20  2018-19  2017-18

2.5.2 Average percentage of student complaints/grievances about evaluation against total number appeared in the examinations during the last five years

• Certified list of students who requested re-evaluation

2021-22  2020-21  2019-20  2018-19  2017-18

• Annual Reports from Controller of Examination

2021-22  2020-21  2019-20  2018-19  2017-18

2.5.3 Average percentage of applications for revaluation leading to change in marks during the last five years

• Annual Reports from Controller of Examination

2021-22  2020-21  2019-20  2018-19  2017-18

• Examination Re-evaluation Guidelines on University Website
• Certified re-evaluation result

2021-22  2020-21  2019-20  2018-19  2017-18

2.5.4 Positive impact of reforms on the examination procedures and processes including IT integration and continuous internal assessment on the examination management system

• Additional Information

2.5.5 Status of automation of Examination division along with approved Examination Manual

• Current Manual of Examination Automation System
• Annual Reports of Examination Including the Present Status of Automation

2021-22  2020-21  2019-20  2018-19  2017-18

• Certificate regarding in-house development of Examination Automation System

2.5.6 Formative Assessment procedures at DDE

• Policy on Evaluation Methodology
• Formative Assessment procedures at DDE

2.6.2 Attainment of Programme outcomes, Programme specific outcomes and course outcomes are evaluated by the institution

• Outcome Based Education (OBE) Attainment Mechanism at LPU

2.6.3 Average pass percentage of students (Current year data)

• Annual Report of Controller of Examination highlighting pass percentage of current year students (2018-19)
• Certified report from Controller of Examination indicating pass percentage of final year students (2018-19)

3.1.2 The institution provides seed money to its teachers for research (average per year) (INR in Lakhs)

• Minutes of the relevant bodies of the University

2022-21  2021-20  2020-19  2019-18  2018-17

• Budget and expenditure statements signed by the Finance Officer indicating seed money provided and utilized
• List of teachers receiving grant and details of a grant received

2022-21  2021-20  2020-19  2019-18  2018-17

List of JRFs, SRFs, Post Doctoral Fellows, Research Associates and other research fellows along with the details of the funding agency

2022-21  2021-20  2020-19  2019-18  2018-17

3.1.5 University has the following facilities

• Geotagged Photos of Facilities to Support Research
• Subscription Details of Research Database
• Videos of Facilities to Support Research

Central Instrumentation Facility  Green House  Museum  Central Fabrication Facility  Media Lab and Studios

List of grants for research projects received during the last five years along with the nature of award, the awarding agency and the amount.

2022-21  2021-20  2020-19  2019-18  2018-17

3.2.3 Number of research projects per teacher funded by government and non-government agencies during the last five years

• Supporting document from Funding Agency
• Link for the funding agency website

3.3.2 Number of workshops/seminars conducted on Intellectual Property Rights (IPR) and Industry-Academia Innovative practices during the last five years

• Report of the event

2022-21  2021-20  2020-19  2019-18  2018-17

• Brochure with date and captions; title of the workshops / seminars conducted

2022-21  2021-20  2020-19  2019-18  2018-17

• Certified list of IPR workshops

3.3.3 Number of awards for innovation won by institution/teachers/research scholars/students during the last five years

• e-copies of award letters

2022-21  2021-20  2020-19  2019-18  2018-17

• Certified list of awards for innovation

3.3.4 Number of start-ups incubated on campus during the last five years

• Contact details of Promoters
• E sanction order of the University for the startups on campus
• Geo Tag photos of the startups
• List of startups with the title and other details

3.3.5 Workshops / seminars conducted by DDE on ODL practices

• List of workshops/seminars over the last five years

2022-21  2021-20  2020-19  2019-18  2018-17

• Reports of the events

2022-21  2021-20  2020-19  2019-18  2018-17

3.3.6 Innovative content developed at DDE

• List of the innovative contents over the last five years

2022-21  2021-20  2020-19  2019-18  2018-17

• Synopsis of the innovative content developed
• Innovative content developed in the form of e-SLMs/ e-modules/ MOOCs

3.4.2 The institution provides incentives to teachers who receive state, national and international recognition/awards

• e-copies of the letters of incentives granted by the university
• List of beneficiaries with nature of incentives
• Policy document

3.4.3 Number of Patents published/awarded during the last five years

• E-copies of the letters of awards

2022-21  2021-20  2020-19  2019-18  2018-17

• Certified list of Patents

3.4.4 Number of Ph.D.’s awarded per teacher during the last five years

• Ph.D. Award letters to scholars

3.4.7 Bibliometrics of the publications during the last five years based on average Citation index in Scopus/ Web of Science or PubMed/ Indian Citation Index

• Bibliometrics of the publications during the last five year

3.4.8 Bibliometrics of the publications during the last five years based on Scopus/ Web of Science – h-index of the Institution

• Bibliometrics of publications based on Scopus/Web of Science

3.4.9 Publications on Distance Education at DDE

• Web-link of research papers
• List of books and chapters

3.5.2 Revenue generated from consultancy during the last five years (INR in Lakhs)

• Certified List of consultants and revenue generated by them

2022-21  2021-20  2020-19  2019-18  2018-17

3.5.3 Revenue generated from corporate training by the institution during the last five years (INR in Lakhs)

• List of corporate training programs certified by the registrar
• Detailed program reports for training programs with specific mention of the number of candidates trained and the amount generated

2022-21  2021-20  2020-19  2019-18  2018-17

3.6.2 Number of awards and recognition received for extension activities from Government /recognized bodies during the last five years

• E-Copy of Award Letters

3.6.3 Number of extension and outreach Programmes conducted in collaboration with industry, community and Non- Government Organisations through NSS/NCC/Red cross/YRC

• Reports of Activities

2022-21  2021-20  2020-19  2019-18  2018-17

• Photographs of Activities

3.6.4 Average percentage of students participating in extension activities with Government Organizations, Non-Government Organizations, and Programmes such as Swachh Bharat, Aids Awareness, Gender Issue, etc. during the last five years

• Reports of Activities

2022-21  2021-20  2020-19  2019-18  2018-17

• Photographs of Activities

3.7.2 Number of linkages with institutions/industries for internship, on-thejob training, project work, sharing of research facilities etc. during the last five years

• E-Copies of letters showing linkage with other institutions

2022-21  2021-20  2020-19  2019-18  2018-17

3.7.3 Number of functional MoUs with institutions of national, international importance, other universities, industries, corporate houses etc. during the last five years (only functional MoUs with ongoing activities to be considered)

• e-copies of the MoUs with institution/ industry/ corporate house
• List of activities under MOUs

4.1.2 The institution has adequate facilities for sports, games (indoor, outdoor), gymnasium, yoga centre etc., and cultural activities

• Detail of Sports Infrastructure
• Web link of Sports Infrastructure
• Detail of Cultural Infrastructure
• Web link of Cultural Infrastructure
• Geotagged Photographs of Cultural Facilities
• Geotagged Photographs of Sports Facilities

4.1.3 Percentage of classrooms and seminar halls with ICT - enabled facilities such as smart class, LMS, etc. (current year data)

• Hyperlinked video
• Geotagged Photos of classrooms /seminar halls with ICT

4.1.7 Academic counselling sessions held at DDE

• Attendance Record of Academic Counselling Sessions

Personal Contact Programme  Workshops  Special Classes

• Details of Counselling sessions at DDE
• Programme-wise Academic Counselling Sessions
• Expenditure incurred on counselling sessions at DDE

4.2.2 Collection of rare books, manuscripts, special reports or any other knowledge resource for library enrichment

• List of Rare Books, Manuscripts, Special reports, or other knowledge resources for library enrichment

• 4.2.3 Does the institution have the following:

Subscription details and screenshots for E-Resources
• E-Journals

IEEE  J-gate  Springer  ASCE  ASME

• E-Books

DELNET  NDL  World E Book Library  ProQuest E-books

• Databases

CAPITALINE PLUS  DSpace  JSTOR  Manupatra  Patseer  ProQuest  Turnitin

• e-ShodhSindhu
• Shodhganga
• Remote access Software (Ezproxy)

4.2.4 Average annual expenditure for purchase of books and journals during the last five years (INR in Lakhs)

• Audited statements of accounts
• Proceedings of Library Committee meetings for allocation of fund and utilization of fund

2022-21  2021-20  2020-19  2019-18  2018-17

4.2.5 Availability of remote access to e-resources of the library

• Gateway used for remote access
• Snap shot of landing page of remote access after log in
• Availability of remote access to e-resources of the library and instructions for using it

4.2.6 Percentage per day usage of the library by teachers and students (current year data)

• Details of library usage by teachers and students
• Accession Register Details
• Number of users using library through Physical visits and E-access

4.2.7 E-content developed by teachers :

• Supporting Documents from the hosting agency for the e-content developed by teachers

For e-PG-Pathshala  For CEC(Under Graduate)  For Swayam

4.3.2 Student - Computer ratio (current year data)

• Invoice/vouchers for the purchase of computers for student use only|
• Annual Stock entry of computers

4.3.3 Available bandwidth of internet connection in the Institution (Leased line)

• Details of available bandwidth of internet connection in the Institution

4.3.4 Facilities for e-content development such as Media centre, Recording facility, Lecture Capturing System(LCS)

• Geo-tagged photographs

Audio Recording Studio  Video Recording Studio  Media Centre

• Link to videos of the media centre and recording facility

Audio Recording Studio  Video Recording Studio  Media Centre

• List of modules created along with author, titles, course and the program
• List the equipment purchased for the e-content development facilities along with the relevant bills in the name of the HEI

4.3.5 ICT enabled facilities at DDE

• Photographs of infrastructure facilities at DDE
• Hyper linked video of ICT enabled facilities

4.4.2 There are established systems and procedures for maintaining and utilizing physical, academic and support facilities - laboratory, library, sports complex, computers, classrooms etc.

• SOP for Maintaining and Utilizing Physical, Academic and Support Facilities

5.1.2 Average percentage of students benefited by scholarships, freeships, etc. provided by the institution besides government schemes during the last five years

• Scholarship Policy documents for session 2014-15 to 2018-19

2022-21  2021-20  2020-19  2019-18  2018-17

• Sanction Letter for scholarships given by the University along with student lists for session 2014-15 to 2018-19

2022-21  2021-20  2020-19  2019-18  2018-17

• Statement Proof/Sample Proof of Account Statements Scholarships awarded by the University during 2014-15 to 2018-19
• Auditor’s Letter for expenditure on Scholarships by University from session 2014-15 to 2018-19

5.1.3 Number of capability enhancement and development schemes

• Link to institutional website
• Circulars, Brochures and Reports

2022-21  2021-20  2020-19  2019-18  2018-17

• List of Programmes

5.1.4 Average percentage of students benefited by guidance for competitive examinations and career counselling offered by the institution during the last five years

• Year-wise list of students attending Guidance of Competitive Exam and Career Counselling

2022-21  2021-20  2020-19  2019-18  2018-17

• Year-wise Circular, Brochures and Event Reports

2022-21  2021-20  2020-19  2019-18  2018-17

5.1.5 The institution has an active international students cell to cater to the requirements of foreign students

• The institution has an active international students cell to cater to the requirements of foreign students

5.1.7 Pre-admission Counselling Services at DDE

• Relevant information on Pre-admission Counselling and Induction Activities at DDE

5.1.8 Online Admission and Related Activities at DDE

• Online Admission and related activities at DDE

5.1.9 Dispatch of Study Material to Learners by DDE

• Material dispatch related activities at DDE
• Web-site link to Study Material with Open Access to all

5.1.10 Attending to learners’ queries by DDE

• Modes employed by DDE to attend to learners’ queries

1. Call Centre  2. Online Help Desk  3. Social Media  4. App based support  5. Chat Box  6. Email Support  7. Web-Conferencing  8. Student Services Centre  9. Postal Communication  10. Others-Contact-us Form  11. Others Request to Call back  12. Others Whatsapp Number  13. Others-Discussion Forum

• Certified list of modes employed by DDE to attend to learners’ queries

5.1.11 Addressing learners’ grievances at DDE

• Details of grievances received at DDE and redressed year wise

2022-21  2021-20  2020-19  2019-18  2018-17

• Grievance Redressal Mechanism for learners
• Report of incident management of grievances

5.2.3 Average percentage of students qualifying in state/ national/ international level examinations during the last five years (eg: NET/SLET/GATE/GMAT/CAT/GRE/TOEFL/Civil Services/State government examinations)

• List of students year-wise

2022-21  2021-20  2020-19  2019-18  2018-17

• Qualifying Certificates of the students

2022-21  2021-20  2020-19  2019-18  2018-17

5.2.4 Submission of assignments at DDE

• Academic Calendar of the DDE
• Web-link of assignments of programmes

VGU e-connect(LMS)  LPU Touch(Mobile App)

• List of programs+ on offer at DDE
• Consolidated list of Learners (newly enrolled) having submitted assignments

5.2.5 Number of learners of DDE passed out term end examination

• Web-link of Examination schedule of DDE
• Availability of Customised Examination Schedule in LPU e-Connect Login
• Website link of important dates of current session including examination schedule
• List of programs on offer by DDE
• List of learners (only freshly enrolled) who have passed term end examination of DDE

5.3.2 Presence of an active Student Council & representation of students on academic & administrative bodies/committees of the institution

• Student Council of University
• Student Representation in Academic and Administrative Committees
• Student Organizations

5.3.3 Average number of sports and cultural activities / competitions organized at the institution level per year

• Copy of circulars indicating such kind of activities

2022-21  2021-20  2020-19  2019-18  2018-17

• Reports of Activities

2022-21  2021-20  2020-19  2019-18  2018-17

5.4.3 Number of Alumni Association /Chapters meetings held during the last five years

• Report of the event and copy of circular

2022-21  2021-20  2020-19  2019-18  2018-17

• Copy of Registration document of the Alumni Association
• Agenda of the meetings and proceedings of the Alumni Association/Chapters
• Certified list of Events

6.1.2 The institution practices decentralization and participative management

• Faculty participation in CDRC & BOS

6.3.3 Average number of professional development / administrative training Programmes organized by the university for teaching and non teaching staff during the last five years

• List of Professional Development Programs certified by Registrar
• Reports of Academic Staff College or similar centers

2022-21  2021-20  2020-19  2019-18  2018-17

• Reports and Brochures
• Reports with list of participants and photographs

2022-21  2021-20  2020-19  2019-18  2018-17

• Brochures of Professional Development / Administrative Training Programs

2022-21  2021-20  2020-19  2019-18  2018-17

• Schedules of training Programmes

2022-21  2021-20  2020-19  2019-18  2018-17

6.3.4 Average percentage of teachers attending professional development Programmes, viz., Orientation Programme, Refresher Course, Short Term Course, Faculty Development Programmes during the last five years

• IQAC Report Summary

2022-21  2021-20  2020-19  2019-18  2018-17

• Reports of Academic Staff College or similar centers

2022-21  2021-20  2020-19  2019-18  2018-17

• List of Participants for each program during last 5 years

2022-21  2021-20  2020-19  2019-18  2018-17

6.5.2 The institution reviews its teaching learning process, structures & methodologies of operations and learning outcomes at periodic intervals through IQAC/ CIQA set up as per norms

• Link to IQAC Website
• Sample Minutes of IQAC Meeting

6.5.3 Average number of quality initiatives by IQAC/ CIQA for promoting quality culture per year

• Document for constitution of IQAC
• Document for constitution of CIQA
• Proceedings of meetings of IQAC

2022-21  2021-20  2020-19  2019-18  2018-17

• Proceedings of meetings of CIQA
• Link to IQAC
• Link to CIQA
• List of quality initiatives through IQAC/CIQA year-wise
• Copies of Circular/ Reports/ Newsletter/ Invitation letter/ Brochure per event

2022-21  2021-20  2020-19  2019-18  2018-17

• • 6.5.4 Quality assurance initiatives of the institution include -
• E-copies of the Accreditations and Certifications
• Academic Administrative Audit (AAA)

2022-21  2021-20  2020-19  2019-18  2018-17

• Participation in NIRF

2022-21  2021-20  2020-19  2019-18  2018-17

• ISO
• NBA or Any other certification

Accreditation Council of Business & Programs  Indian Council of Agricultural Research

• IQAC Meeting Minutes

2022-21  2021-20  2020-19  2019-18  2018-17

• CIQA Meeting Minutes
• Feedback collected, analysed and used for improvements
• Feedback Collected

Students  Teachers  Alumni  Employers  Parents  Subject Experts

• Feedback Analysis

2022-21  2021-20  2020-19  2019-18  2018-17

• Action Taken Reports after feedback analysis for improvement

2022-21  2021-20  2020-19  2019-18  2018-17

6.5.5 Incremental improvements made during the preceding five years (in case of the first cycle)

• Incremental improvements made during the preceding five years

Research Policy  Infrastructure  Agricultural Farms  Central Instrumentation Facility  Laboratory  Indoor Sport Complex  IT Facilities and WiFi  Library Facilities  Auditoriums  HRDC Reports  Startups  E Governance Report  Green Practices  Accreditations  Ranking and Awards  IQAC Reports

7.1.2 Gender sensitivity at work place

• Measures were taken for promotion of Gender equity

7.1.3 PwD friendly amenities

• Photos of Amenities available for PwD

1. Lifts  2. Ramps  3. Rails  Rest Rooms  Scribes  Braille Software  Accessible Website  Audio Books  Sign Language Facilities  Any other Similar Facility

• Video of Amenities for PwD
• Minutes of Executive Council

7.1.4 Green Practices

• Geotagged Photographs of Green Practices
• Green Audit report of the University
• Audited reports of details of green initiatives and expenditure
• Green practices implemented in the Institution

1. Smoke Free Campus  2. Plastic Free Campus  Paperless Office  Rain Water Harvesting  Waste Management  Renewable Energy Initiatives  Energy Efficiency Practices  Other Initiatives for Promoting Green Practices

• Proof in support of each of the initiatives on green practices (Invoice etc.)
• Green practice initiatives maintenance bills
• Legal Agreements of vendors for disposal of waste
• Circulars brochures awareness drives pamphlets

7.1.5 Green Campus

• Geotagged Photographs of Green Campus
• An audited statement of account on an expenditure to setup green campus
• Award for the green campus
• Details of initiatives taken for green campus

1. Landscaping of the Campus   2. Maintainance of natural forest area  3. Planting of trees  4. Development of farms on campus  5. Planting of ornamental plants  6. Planting of potted flowering and foliage plants  7. Recycling of agro waste into compost  8. Creating rain water harvesting trenches  9. Recycling of sewage water  10. Any other herbal Garden

• Green Campus reference in the Annual report

7.1.6 Quality audits on environment and energy

• Audit Reports

Green audit report  Energy audit report  Environment audit report

• Clean and green campus recognition award
• List of activities conducted beyond the campus on environmental promotion activities along with geotagged photographs of each of them
• Audited statement highlighting expenditure on the initiative taken on a green campus

7.1.7 Code of conduct for different stakeholders

• Institution code of conduct for Teachers and other academics
• Institution code of conduct for Non-academic staff
• Institution code of conduct for LSC functionaries
• Institution code of conduct for Learners

7.1.8 Core values displayed on website

• URL of the Website that displays core values

7.1.9 Efforts for increasing consciousness about constitutional obligations

• Copy of Circular/Brochure/Report of Such Activity

2022-21  2021-20  2020-19  2019-18  2018-17

• Photographs of activities organized to increase consciousness about national identities and symbols

7.1.10 Promotion of universal values and fundamental duties

• Copy of Report/Circular/Brochure of Such Activity

2022-21  2021-20  2020-19  2019-18  2018-17

• List of Activities Conducted
• Photographs of the Activities

7.1.11 Celebration of national festivals etc.

• Reports of Activities

2022-21  2021-20  2020-19  2019-18  2018-17

• Photographs of activities

7.1.12 Transparency in functioning

• Financial Transparency
• Academic Transparency
• Administrative Transparency
• Transparency in Auxiliary Functions